Why do you need a proofreader?
Usually, when you see a proofreader promote their services, you will find one, if not all, of the following keywords included in their pitch: Clarity, Consistency, and Comprehension. I know, because I’m guilty of this myself. However, catching anything and everything that obscures the author’s message and meaning before it goes into the world is very important, hence why it is encouraged so heavily.
Before I decided I wanted to be a proofreader, I didn’t know how intricate the publishing process and industry were. I was aware that there were people behind the scenes who helped bring a book to life, but was completely ignorant to the fact that editing and proofreading were two different roles!
The editing process in itself is complex and usually deals with the actual content of the manuscript, whether it be re-wording a particular sentence or checking for inconsistencies in tone, clarity, etc. The editing process usually comes first and deals with a lot of the errors before the manuscript is sent for typesetting.
There are some similarities between copyediting and proofreading, such as:
looking for and correcting grammar, punctuation, and spelling
making sure the manuscript follows the intended style guide
checking any formatting issues.
Another significant similarity that the copyeditor and proofreader must adhere to is they must not make any significant changes to a manuscript’s content/structure unless the author has asked for it. However, it would be in everyone’s best interest to try and keep the author’s voice as much as possible.
What is a proofreader?
Proofreaders are typically employed last, as it is their job to do the final check of the manuscript. Spelling errors, formatting mishaps, inconsistent usage of en dashes and em dashes – the proofreader needs to make sure that everything is correct as per the style guide the author/publisher has implemented.
The proofreading stage is arguably the most important, and as a result, the most meticulous. Your proofreader needs to make sure that everything is perfect before it can be officially published.
Proofreaders are important because it is their job to identify and fix any mistakes that have been overlooked by those who have had access to the manuscript previously, whether it be the editor or the author themself.
Why do you need a proofreader?
Proofreaders are trained to check for those minor errors that have gone unnoticed and therefore are your best bet at making sure your manuscript is as perfect and professional as you need it to be. Seeking out a proofreader allows for fresh eyes on your manuscript.
As an author, you know your work best and can proofread your manuscript. However, no matter how long you stare at your own writing, your brain will eventually skip over any mistakes you have made. You can even get a friend or family member to proofread your manuscript, however, they might not know what to look out for beyond spelling and grammar mistakes – are they aware they need to fix any misplaced headings, subheadings, page numbers, footers, etc? Do they know how to do this per the style guide you are following?
A proofreader is a valuable asset to your publishing team, and a close rapport with your proofreader can produce some amazing results.
Where to find a proofreader?
If you’re a new author looking to self-publish for the first time, developing your editorial team is very important! This includes an editor, beta reader, typesetting, proofreader, potential ARC readers, and more! Sometimes, proofreaders might offer packages that include copyediting and/or other services, however, if you are looking for solely a proofreader, you can look at the following:
Directories (The CIEP has a directory dedicated to finding either an editor or proofreader)
Online Editing and Proofreading Services (Proofed, Reedsy and Fiverr)
LinkedIn
Social Media (Instagram, Twitter/X, Facebook)
If you are interested in working with a proofreader, see if they have a website or a dedicated place where they outline their services and rates. Therefore, if you are trying to budget then you can see whether they would be a good fit for your editorial team!
Lauren Ternent | The Editorial Geordie